Knees, shoulders, hips: every year, more than 1,800 people recover from orthopedic surgery at Rehaklinik Limberger. Around 100 employees in Bad Dürrheim, in Baden-Württemberg, take care of their well-being: in therapy, nursing, service and administration. Staff scheduling and payroll? Very time-consuming. For a long time, shifts were planned in Excel or even on A3 paper.
And the payroll software? It had no connection to time tracking. A set-up that cost nerves and produced errors. “I was working overtime,” recalls Katrin Klauke, who is responsible for payroll and financial accounting at Klinik Limberger. “Thankfully, that’s over now with Dyflexis.”
Value for money and data protection tipped the balance
The search for suitable software that connects staff scheduling, time tracking and payroll preparation took three months. It was important to Katrin Klauke to involve the heads of department from the start. “They have to work with the software every day, so they should also be part of the decision,” says the 48-year-old.
Together, they reviewed countless providers and compared features and prices. The result: many systems are too expensive or overloaded with features that don’t matter to a mid-sized clinic.
Dyflexis, on the other hand, convinced them on every front. “The value for money is excellent,” Katrin Klauke says. Another deciding factor: data protection. “We work with sensitive personnel data. So it’s important that the software is legally compliant and that the data is hosted in Europe.” The external data protection officer the clinic works with also reviewed Dyflexis and gave the green light. “His positive verdict gave us enormous confidence,” says business economist Klauke.
Fast implementation, personal support
The switch started in fall 2024, with a two-month test phase for fine-tuning. Dyflexis supported the employees proactively and personally. Step by step, master data, wage types and leave rules were set up. “Our contact at Dyflexis was always available and guided us through the process very clearly,” says the payroll and financial accountant. “Very different from other providers, where it’s often just: ‘Here’s a trial version.’ And then you’re on your own.”
Simple, structured and time-saving
Since November 2024, staff scheduling and payroll at Klinik Limberger have been fully digital and much simpler than before. “Dyflexis is really clearly structured and easy to use, for the team as well,” says Klauke. Employees now request leave directly in the app and see straight away whether it has been approved. “That saves us a lot of paperwork, and we get far fewer questions than before.”
The heads of department have more breathing room too: they can create or change schedules directly in the system and manage time registration there, without everything having to go through administration. “That saves time and nerves,” says Klauke.
And the software grows along with the clinic, unlike most competitors’ solutions. For the rehabilitation clinic, Dyflexis developed the option to apply several wage supplements at the same time, for example for night shifts on weekends or on public holidays.
Next step: AI in staff scheduling
Katrin Klauke already has the next step in mind: AI-supported scheduling with Dyflexis. The artificial intelligence analyzes Dyflexis data and automatically suggests the right staffing for each shift. “That’s really interesting for us,” says the business economist. “It gives our heads of department more time for other important tasks, and that’s exactly what digitalization is about.”
4.5 out of 5 stars for Dyflexis
Switching to Dyflexis has paid off for Rehaklinik Limberger in every respect. “We’ve streamlined our processes, noticeably lightened the load on administration, and our employees benefit from more transparency.” She particularly values the direct line to Dyflexis support and the willingness to implement the clinic’s individual requirements. Her rating: 4.5 out of 5 stars for Dyflexis, and a clear recommendation for every facility that wants to make staff scheduling, time tracking and payroll simpler and more secure.
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