Find the ideal scheduling solution for your hotel in 5 steps

The benefits of digital workforce management are clear: more efficiency, better predictability and one central platform for all HR needs. But how do you find the WFM solution that really fits your hotel and supports your staff management as well as possible? These five steps bring clarity to the selection process and help you find the solution that meets your specific requirements.

Step 1: Take stock

Start by looking at the current state of your staff management. Which tasks take up the most space and cost a lot of time? Where are the problems you urgently want to solve? And which important information may not be easy to access? Taking stock quickly shows you which areas your new solution should improve.

Step 2: Consider the future

Think long term: where is your hotel heading? Your digital WFM should not only cover current needs, but also be able to grow with your business. Choose a solution that is scalable and flexible, so you can easily meet all requirements in the future as well.

Step 3: Define clear requirements

Write down what your WFM solution absolutely must be able to do, and which extra features would be nice to have. A clear list of your requirements helps you find the right solution. That way, you can check vendors specifically for the features that are essential to you.

Step 4: Make a shortlist

Now it's time to shortlist the right vendors. Make sure the solution is cloud based, so you can access it from anywhere: at the office, at home or on the go. An extra tip: choose a solution that is hosted in the EU to ensure GDPR compliance.

Step 5: Compare the best vendors

Ask your favorites to demo their systems. Pay attention to customizability: can the vendor adapt its solution to your specific needs, or does it only offer standard solutions? Ease of use is also crucial. Be sure to get feedback from the team members who will work with the system.

With these five steps, you're a big step closer to your ideal WFM solution, and you lay the foundation for more efficient staff management in your hotel.