For Fatboy, Dyflexis has proven to be a real eye-opener

Fatboy has been producing of-the-moment home accessories in Den Bosch since 2002. The majority of the company’s success is down to its immensely popular beanbag, the Fatboy Original. This iconic beanbag chair, which comes in a range of cheerful colours, can be found in many households and offices. The time to lounge around in one of their own comfy beanbags, however, is a luxury the people at this company don’t have. That’s because they bring multiple new products to market each year. The collection has expanded to include parasols, hammocks, lamps and much, much more. What’s more, Fatboy is well on its way to achieving success in other countries as well. With branches in Germany, France and England, they export their products to markets around the globe.

Femke Manders has been working at Fatboy for over two and a half years, in various positions. These days, as an HR Assistant, her responsibilities include managing the payroll administration. Working from an office furnished with all the modern conveniences, she and her team handle the hour registration and payroll administration for the company. The payroll administration is processed in Loket.nl. Until recently, the hours worked were still being registered the old-fashioned way. Because this situation had become undesirable, Femke and her colleagues set out to find a new system for the hour registration.

 

Challenges
“The location in Den Bosch serves as our global headquarters,” Femke says. She explains that the staff at headquarters is responsible not only for finance and marketing, but also for the design, production and worldwide distribution of all products. Which goes to show that at Fatboy, they prefer to keep all their processes in-house. So it’s no surprise that Femke and her team felt a desire to further streamline the hour registration and payroll processes.

 

“We wanted a greater degree of control over what time people come and go, and the processing of that data.”

 

Next to the Fatboy office is a large production hall. Some thirty employees work in this facility. In the past, Femke explains, the attendance of the production staff was barely supervised. “People could just walk in, turn around and go straight back home.” This, in turn, made it difficult for Femke and her colleagues to do their jobs with any kind of accuracy. “We wanted a greater degree of control over what time people come and go, and the processing of that data.”

 

Solutions
While a number of different solutions were considered, in the end, Dyflexis was best suited to meet Fatboy’s needs. Femke explains the decision to go with Dyflexis: “The Dyflexis package is the most complete and yet still easy-to-use.” Femke and her colleagues also feel that, in terms of organisational culture, Dyflexis is a good match for Fatboy. “Like us, they’re a young company with a strong focus on innovation.”

 

“The Dyflexis package is the most complete and yet still easy-to-use.”

 

Fatboy recently implemented the time clock system offered by Dyflexis. It allows each production worker to register their own working hours. The hours worked are automatically recorded in Dyflexis so that Femke and her team have greater insight into what time their colleagues start and finish their work. Then, at the end of the month, the registered hours can be effortlessly forwarded to Loket.nl by means of a link.

 

Results
Because the system is so easy to use, all the employees quickly became accustomed to clocking in and out. “It’s a very straightforward system: all they need do is place their finger on the device once, and other than that, it’s pretty effortless.” This ease has allowed Femke and her team to quickly reap the benefits of the new system. Dyflexis has provided Fatboy with greater insight into when each and every production worker enters and leaves the factory. As Femke explains: “It was a real eye-opener to see what time people were clocking in and out. We haven’t really had any way of knowing that, before now.”

 

“It was a real eye-opener to see what time people were clocking in and out. We haven’t really had any way of knowing that, before now.”

 

The process of managing the hour registration has been greatly simplified as well, thanks to Dyflexis. Femke mentions how easy-to-use the system is in cases where contract changes affect the scheduling and hour registration. “The system makes it remarkably easy to process those changes.”

What’s more, Femke and her colleagues have arrived at an effective division of labour within the system, in order to prevent mistakes. “Really, the production manager is the one who approves all hours worked,” Femke explains. Her job, then, is to make sure everything is in order when preparing the monthly accounts. “Before closing out the month, I go over the hour registration with the production manager, fill in anything that’s missing and clean up any mistakes or irregularities. After that, all the data is forwarded to Loket.nl.”

 

The next step
Dyflexis has provided Fatboy with greater insight into when each and every production worker enters and leaves the factory. The Dyflexis system also greatly simplifies the tasks in connection with hour registration and payroll administration. Femke and her team expect the system to yield even greater benefits for them in the future. “Our Logistics Manager is planning to look into the reports generated by Dyflexis. He’s particularly interested in reviewing the personnel costs in relation to the production numbers.” The company can then apply these new insights in order to streamline all its processes even further.